With more people getting vaccinated and travel restrictions easing in certain parts of the world, many clients have told us that they are ready to have face-to-face meetings and events again. To help your teams prepare, our American Express Meeting and Events (M&E) team has put together a stage-by-stage event planning guide, that considers the new realities of meeting in person today.

Since the complexities of meeting planning vary depending on the size of the event, our team recommends a six-month lead time. During this time, those planning the meeting should first coordinate with internal teams (such as HR, legal and senior leadership) to learn of any new corporate policies or protocols that could impact the event. Teams should also review event contracts, attrition guidelines, and cancellation terms.

Additionally, significant thought should be placed on production requirements, especially for those who may be joining virtually as part of a hybrid format. Our team lays out all considerations within a one-to-six-month time frame.

If your team is seeking support in preparing for their next in-person meeting or event, take a deep-dive into our planning guide or reach out to our M&E team directly.